Import payout journals into Xero (manual journal CSV)

1. Under “Your account names and codes”, enter the Xero account code for each account (Accounting › Chart of accounts). Xero matches journal lines by code.
2. Set the Xero tax rate (default “Tax Exempt”; use “BAS Excluded”, “No VAT” or “No GST” in AU/UK/NZ).
3. Download “Journal CSV — Xero”.
4. In Xero: Accounting › Manual journals › Import, choose the file and import. Journals arrive as drafts — review and post.
5. Reconcile the processor deposit in the bank feed against the manual journal line on the bank account (or use a clearing account as the bank line).

Dates in the Xero file default to DD/MM/YYYY; switch “Dates in files” if your Xero organisation uses US dates.

Last reviewed 2026-10-27. Menu names can differ between software versions.